Extraordinary General Meeting

 

Extraordinary General Meeting

Date: 28th August 2019        Time: 1.00pm

Venue:  Holiday Inn Sydney Airport

The Draft Constitution can be viewed here.

Any suggested amendments must be submitted to The Secretary on secretary@ahsa.asn.au prior to 1st June.  Submissions must clearly state which clause you would like amended and the reason(s).  Your submissions must be signed and your membership number supplied.  To make this easier, please find a Submission Form here to download.

If you are not happy with any of the suggestions proposed, then please complete a submission form and submit it for consideration. 

Please note the following amendments are also for the Draft Constitution:

Defined Terms

Clause 1.1 - The definition of Arabian Horse shall be updated to read as per the WAHO definition, which reads, “A Purebred Arabian horse is one which appears in any purebred Arabian Stud Book or Register listed by WAHO as acceptable.”

Membership

Clause 7.7 (d) iii - shall read "imposing a fine on the Member".  As per the current Articles of Association.

Clause 7.7 (d) vii - shall be removed.

Appointment and  Removal of Directors

Clause 12.3 Appointment of Directors, the Board welcomes further input from the AHSA Membership on the desired path forward. Two options are presented for consideration.
Option 1 | Board Directors At Large
12.3.c Members who nominate for election as a Director of the Board shall:
(i) be eligible to nominate for election pursuant to clause 7.3;
(ii) be domiciled in a state or territory of Australia;
(iii) have been a Member of the Company for the preceding 5 years in any Membership Class; and
(iv) have owned an Arabian Horse, as registered in the Stud Book or Register, within the preceding 5 years.
12.3.g Directors shall be elected as follows:
(i) each year Members with voting privileges as provided in clause 7.3 shall be entitled to vote to appoint Directors in accordance with clause 12.1(a).
(ii) all nominees will then be ranked in terms of total number of votes received and the nominees with the greatest number of votes shall be determined to be Directors.
(iii) should only four Members nominate, they will automatically be appointed to the position of Director;
 
Option 2 | Regional Representation of Board Directors
12.3.c Members who nominate for election as a Director of the Board shall:
(i) be eligible to nominate for election pursuant to clause 7.3;
(ii) be domiciled in a one of the four ‘AHSA Regions’ of Australia;
a. Region 1 | New South Wales (NSW) and the Australian Capital Territory (ACT)
b. Region 2 | Victoria (VIC) and Tasmania (TAS)
c. Region 3 | Queensland (QLD) and Northern Territory (NT)
d. Region 4 | Western Australia (WA) and South Australia (SA)
(iii) have been a Member of the Company for the preceding 5 years in any Membership Class; and
(iv) have owned an Arabian Horse, as registered in the Stud Book or Register, within the preceding 5 years.
12.3.g Directors shall be elected as follows:
(i) each year Members with voting privileges as provided in clause 7.3 shall be entitled to vote to appoint Directors in accordance with clause 12.1(a).
(ii) the Member receiving the greatest number of votes within the Region for which they have been nominated to represent, and in which they legally reside, shall be determined to be Director.
(iii) should only one Member nominate in each Region for any vacant position, they will automatically be appointed to the position of Director;
(iv) in even calendar years, Members with voting privileges as provided in clause 7.3 shall be entitled to cast a maximum of four votes, one each for:
a. Region 1
b. Region 2
c. Region 3
d. Region 4
(v) in odd calendar years, Members with voting privileges as provided in clause 7.3 shall be entitled to cast a maximum of four votes, one each for:
a. Region 1
b. Region 2
c. Region 3
d. At Large
(vi) The At Large Candidate shall be selected in the odd calendar year. An At Large Director may be domiciled in any Australian state or territory. Selection of the At Large Director shall be determined as follows
a. all board nominees from all AHSA Regions shall be ranked in terms of total number of votes
b. from this list, those nominees who have successfully been elected to represent Region 1, 2 & 3 during the same election process shall be eliminated
c. the nominee remaining with the greatest number of votes shall be determined to be the At Large Director
d. as Region 4, representing WA & SA, is not required to put forth candidates for election in odd calendar years, members wishing to stand for the position of AHSA Board Director who qualify as residents of this Region may put forth their nomination for the At Large Director position in such years